- Bookkeeping

22 Apr 2022


Xero is perfect for those who don’t know accounts payable from accounts receivable. It uses terms we use in everyday life like bills, payments, and invoices. During setup, you also have the option to accept Xero’s chart of accounts or build your own. If your chart of accounts doesn’t vary that much from Xero’s default chart, the easiest thing to do is accept that one and make edits. Next up is entering vendors and customers, though you can just wait until you have a pending transaction and enter the information at that time.

  • Find the best accounting software to simplify bookkeeping for your photography business.
  • Keep in mind that as well as the $39 per month, you’ll also spend $6 per month, per person.
  • Xero is a revolutionary cloud-based accounting software that has transformed the way businesses manage their finances.
  • The action you just performed triggered the security solution.
  • You can edit your chart of accounts or enter manual journal entries in this area as well.
  • Aside from basic accounting tasks, Xero also handles asset management and asset depreciation monitoring.

The Early plan allows you to send only 20 invoices and five bills a month, which we found unusually low. Users will need Xero’s higher-tier plans if they want to remove these caps. The Early and Growing plans also don’t offer expense tracking, but the Established plan does.

You can request a callback, however, by providing your phone number. Xero’s excellent project management tools allow you to track the progress of a project by task while also managing related expenses. You can view costs as they happen in real time, then make instant modifications. This way you can avoid unnecessary shortfalls and payment problems. This review is for small business owners who are considering Xero and want to understand why we selected it as the best software option for bill payments.

Hardware & Software Requirements

As mentioned above, Xero is a cloud-based accounting software, making it a good choice for a lot of business owners and freelancers. You can access the service from virtually any browser, provided you have access to the internet. Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services.

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This means it can be https://bookkeeping-reviews.com/ed from any internet-connected device. The software offers a variety of features, including invoicing, tracking expenses and creating financial reports. Xero also integrates with other business applications, such as payroll and inventory management systems. This makes it a versatile tool for small businesses that need to streamline their operations. Xero ease of use plays a key role to its success when using it to meet your accounting needs. It has a very robust and intuitive user interface which gives users an easy time accessing its features and using the features to achieve their needs.

Xero Setup

QuickBooks offers receipt and document organization with its mobile app as well as the online version. Tracked inventory options mean you can keep an eye on outgoing products, so you don’t end up with too little stock. Average purchase costs and items committed to quotes are all tracked for you.


You can also access both quotes and purchase orders from the Business module. If you’re in the market for accounting software, you might be feeling overwhelmed by all the options out there. While Xero and QuickBooks are wildly popular, they’re not the only options available. There are a number of alternative accounting software programs that can offer powerful features and a user-friendly interface. Track mileage, send invoices and get a snapshot of your business cash flow with both Xero and QuickBooks.

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This gives Xero an edge over competitors that don’t offer such generous terms. Xero’s pricing compares favorably with that of other accounting software we reviewed. Popular alternatives, such as FreshBooks and QuickBooks, cost at least $15 a month without introductory discounts, while Xero’s entry-level plan is slightly less expensive, at $12 per month. Except for a few minor inconveniences, we were impressed with Xero’s invoicing capabilities. Everything is done in the cloud, meaning you can edit the invoice without the hassle of resending it to the customer.


In testing, the app extracted data from a receipt I photographed very quickly, capturing the vendor, date, and amount in an expense form, with the photo attached. I added an account and description manually on the app, and everything appeared in web-based Xero when I logged in. If you’re thinking about switching to Xero from a different accounting solution , you may have a lot of accounting data online already.

Once you sign up, va loan benefits for veterans and military provides several guided tutorials to acquaint you with its tools, such as connecting your business bank account, adding customers, and creating invoices. Many pages within the app itself have how-to videos and links to a step-by-step guide, which is great for business owners who aren’t very tech-savvy. If you do want to chat over the phone with a customer service representative to talk through issues or help decide on the next plan if you want to switch, you’re out of luck with Xero. While the company offers 24/7 online support, there is no telephone support available to customers. After working as an accountant for many years in various industries, including healthcare and property management, she returned to her first love, writing. She specialized in accounting and business articles, with an emphasis on software reviews, which she wrote for more than 20 years.

Xero Established provides record templates for your company’s products and services with fields for information about products you buy and sell. Click the box in front of the Track inventory item field and Xero asks you to choose your Inventory Asset Account. You can import opening inventory balances or enter them manually, and adjust inventory levels. Once you’ve saved a contact record, its own home page displays related activity front and center, like bills and invoices awaiting payment from this contact. The primary contact information and financial details appear to the right You can also create new transactions from this page. Xero uses AI and other automated tools to simplify, organize, and accelerate accounting tasks.

Another great feature in Xero is the 1099 report, so you’ll be able to send year-end 1099s to contractors if necessary. Xero also includes a main dashboard as well as the comprehensive business performance dashboard that displays a variety of business metrics of your choice. Xero uses double-entry accounting, but it’s mostly done behind the scenes. Which is why our ratings are biased toward offers that deliver versatility while cutting out-of-pocket costs.

Is There a Payroll Module?

Xero features a user-friendly interface and avoids confusing accounting jargon, making it a great choice for users who are not tech-savvy or who do not have deep knowledge of accounting. Xero also lacks the comprehensive vendor network that would make it an effective player in the accounts payable space. Processing accounts payable is a vital part of running a business, so small business owners may want to consider software that supplements Xero’s capabilities. In addition to reaching out for live help, you can access valuable online support resources, including videos, a blog, podcasts, small business guides, and training courses.


Xero is a powerful accounting tool, with a host of money management features, including 800+ integrations, ample reports, and unlimited users. It’s great for basic accounting tasks while providing advanced features for more robust needs. Just like many of the top accounting software products in our review, it provides highly customizable invoices.

There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. Access all Xero features for 30 days, then decide which plan best suits your business. Small businesses, accountants and bookkeepers locally and across the world trust Xero with their numbers. Invoicing Create and send invoices automatically and get paid online. Rebekah Carter is an experienced content creator, news reporter, and blogger specializing in marketing, business development, and technology. Her expertise covers everything from artificial intelligence to email marketing software and extended reality devices.

Looking for the perfect accounting software for your contractor or construction business? Check out our list of 5+ best tools to manage and track finances easily. Get the info you need to pick the best accounting software for medical supplies and equipment companies. Discover the top 5+ accounting software for rental property owners and landlords of 2021. Get up to date insights on the best computer programs to help manage taxes, expenses, depreciation, and more.



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